Business Operations

Expenditure Pre-Approval Process and Forms

The pre-approval process and request forms for all expenditures, regardless of fund source, at UCOP are provided below in compliance with the memo dated October 13, 2008 from Executive Vice President Lapp concerning expenditure limitation measures.

Approval Authority for Expenditures

• Executive Vice President Lapp will approve all in-state travel with costs of $500 or more and all out-of state travel for Executive/Senior Vice Presidents, the Provost, Vice President and General Counsel, Chief Investment Officer, and all Vice Presidents, Associate VPs, Assistant VPs, etc., in the Business Operations division.


• Interim Provost Grey will approve all in-state travel with costs of $500 or more and all out-of state travel for all Vice Presidents, Vice Provosts, Associate Provosts, etc., in the Academic Affairs division. The appropriate person in Academic Affairs will route a copy of the signed approval form to Rachael Howard for tracking.


• Department Heads will approve all in-state travel with costs of $500 or more and all out-of state travel for their own departments. The Department will route a copy of the signed approval form to Rachael Howard for tracking.


• Executive Vice President Lapp will approve all purchases and meetings/events of $500 or more.


• Executive Vice President Lapp will approve all consulting contracts of $15,000 or more (formerly $25,000).


• Executive Vice President Lapp will approve all requests for filling vacant positions.


• Executive Vice President Lapp will approve all space planning requests.

Process and Forms

Academic Affairs, including Agriculture and Natural Resources

Health Sciences and Services

Business Operations; External Relations; Laboratory Management; Office of Ethics, Compliance and Audit Services; Office of the General Counsel; the President's Immediate Office; and the Treasurer's Office